The best free photography invoice templates
If you want to get paid, you have to invoice. But creating invoices is often a tedious and frustrating process. With HoneyBook, you create branded invoices quickly using custom photography invoice templates, and you can share them online to get paid sooner.
Create your own photography invoices for free
Photography invoicing software
Photography invoice generator
Want invoice templates made just for photographers?
Portrait photography invoice
Whether you focus on engagements, take business headshots, photograph newborns, or capture graduation milestones -- this template is perfectly designed for you.
Food photography invoice
If your primary subject is food, you need an invoice template that accommodates all the extra tasks you take on, like baking and styling. This template checks all the boxes.
Event photography invoice
Specialize in shooting corporate events, weddings, galas, and birthday parties? This invoice template is what you need to ensure you’re paid for all the setup, hours, and effort put into day-long shoots.
HoneyBook: Like having your own personal assistant
From styling clients and selecting props to photographing and editing, a lot goes into a typical client engagement. Add in administrative tasks like invoicing, client management and scheduling, and running your photography business can quickly take over your life.
HoneyBook goes beyond a photography CRM software to manage your entire clientflow. It gives you the freedom to focus on the people and moments that matter most by automating all the mundane tasks that keep you in business.
With HoneyBook, you can connect your invoices with photography contracts to streamline your booking process, or send them separately. It all depends on your unique processes. You can also accept payments through HoneyBook’s online payment software to keep everything professional and organized.
As for your clients? They can view their photography intake form, proposal, contract, invoice, and payment history in a personalized (and branded!) client portal.
Everything you need to look professional and run your business efficiently comes built into HoneyBook.
HoneyBook for Photographers
Want to send your clients automatic payment reminders?
How to customize your photography invoice template like a pro
The first thing you need to do is pick a photography invoice template that fits your needs and customize it to your branding. Drop in your logo and business information as well as an invoice banner. If you use your own photography, it can give your clients a preview of what they’ll be getting.
When you’ve got the online invoice looking the way you want, it’s time to plug in your business and client info. This includes:
- The invoice number, based on your invoice numbering system (like 001 or #1)
- Your business information -- like your name, logo and phone number
- Your client’s contact information
- The date you send the invoice, and the date payment is due
- All services performed (or a breakdown of the package your client selected)
- An explanation of all services included (to minimize questions)
- The cost of each service
- Taxes or discounts factored into the invoice total
- Any terms and conditions regarding payment and the release of photos
Create beautiful photography invoices in 3 easy steps
Select template & customize
Enter invoice details
Calculate cost & send
7 types of invoices for photographers
Whether you charge a reservation fee to book sessions in your calendar or you package your services into custom packages, HoneyBook has the templates you need to create stunning invoices for each and every client. This collection of photography invoice templates includes:
- Standard Photography Invoice: Create a basic invoice to send out when you send over the final selection of images.
- Recurring Photography Invoice: Manage client payment plans effortlessly, by sending monthly or bi-weekly invoices.
- Prepayment Photography Invoice: Send deposit invoices when clients book a session.
- Time-Based Photography Invoice: Easily create and send invoices for your hourly packages.
- Credit Photography Invoice: Update clients when you issue refunds or when their accounts have positive balances.
- Debit Photography Invoice: Notify clients when payments are due and when they’re overdue.
- Mixed Photography Invoice: Share account charges and credits on the same billing statement.
Why do photographers need online invoices?
Get paid fast
Even if you don’t send a final selection of images until your invoice has been paid, waiting on client payments can be a little stressful. HoneyBook goes beyond a photography CRM software so can speed up client payments with online invoices while also accepting online payments, sending automatic reminders, and preparing contracts ready for seamless booking.
Deliver an amazing client experience
Let’s face it. Your clients are looking for an extremely personalized experience. In fact, many want to feel like they’re your only client. Using HoneyBook, you can make that happen by personalizing all of your documents to individual clients. Use smart fields to tailor proposals and contracts and add photos from a client’s session to their invoices.
Simplify taxes, discounts & installments
You don’t have the time to calculate tax percentages or manually recreate invoices for payment plans. You have shoots to plan, sessions to book, clients to photograph, and images to edit. If you use HoneyBook, simply check a few boxes and HoneyBook will do all the math for you -- perfectly, every time.
Capture more moments
Whether you love capturing love stories, new beginnings, exciting milestones, or a little bit of everything -- you prefer to be behind the camera, not creating photography invoices from scratch. HoneyBook is here to make sure you can spend more time doing what you love, not creating invoices and tracking down payments.
The best business software for photographers
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Photography invoice FAQ
What should be in a photography invoice?
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Do photographers get paid before or after?
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It’s free to try.
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